Toggles all-day unavailable preferences on and off.Īvailability cannot be printed for month view. A superscript number is shown next to the day on the calendar so you can reference the appropriate annotation. The print options allow you to control how the schedule is displayed. Print the PDF document that you downloaded.Click Print PDF to save a PDF copy of the schedule to your computer.Hover over Workplace, then select Employee Users. Printing the schedule for a specific employee Print the PDF or XLS document that you downloaded.(Week view only) To save as a Microsoft Excel file that can be edited before printing, click Save As XLS.manager notes appear under the Shift Notes section within the document. To add additional notes for your employees, type a message in manager Notes.To change the schedule’s appearance, modify the Print Options on the left side of the page.( Optional) If you want to customize the schedule before printing:.In the top-right corner of the Scheduler, click Print.Go to the day, week, or month that you want to print.Select ‘Employee’ in the View Shifts By menu.Users can also print their own schedules from their computers.Printed schedules do not stay current, and do not allow users to easily take OpenShifts, swap shifts, or drop shifts. We strongly recommend that users with computers or smartphones use the When I Work web app or mobile apps to view their schedules.Note: if you make any changes to the schedule options, select Save Schedule to save the changes.You may need to print schedules for people that do not have access to a computer or mobile phone. Click on the red X to delete the schedule.Ĭlick on the report row to view the schedule options: Click on the blue arrow to preview the report (the report will run with the date criteria using today's date as the run date). To view scheduled reports that have ended, check the Include inactive reports schedules box. The Refresh Data button will update the list including the last run and next run dates. You can review scheduled report options at any time under the My Scheduled Reports tab: The report will be emailed to the addresses entered on the day(s) and times selected. You'll receive confirmation the report schedule was successfully created: Select Create Schedule to save the report schedule with the criteria entered: Schedule Name – you can give the scheduled report a unique name if needed the default is the name of the report. Monthly: run every X number of months on a set dayĬhoose no end date to schedule the report indefinitelyĬheck the “Retain this report schedule after end date” box if you would like to review the report schedule options after it is no longer scheduled. Weekly: run every X number of weeks on a set day or days The report will be emailed in the file format selected. Note: There is no notification if the email delivery fails.Įnter a subject and body (if needed) for the email. After choosing the report and entering the report options to use for the scheduled report, select Schedule instead of Run Now:įor the date criteria, use the run date options instead of entering a pay period end date or date range, unless you want to schedule the report to always run for the same date range or pay period:Įnter the email address(es) to send the report to separate emails with a space, comma, or semicolon.You can schedule reports you use frequently to be emailed to you on a daily, weekly, monthly, or yearly basis.
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